Travel and Administration Specialist

Responsibilities

• Manage end-to-end travel logistics for senior leaders, including flights, accommodation, ground transportation, security, and visas (as required); prepare detailed itineraries and proactively manage disruptions
• Support invoice and expense administration for senior leaders, including expense report preparation, invoice/receipt tracking, coding/reconciliations (as applicable), and coordinating approvals in line with internal policies
• Coordinate logistics for leadership meetings, site visits, and cross-functional sessions, including boardroom scheduling, catering, technical setup, and ensuring meeting readiness (materials, room setup, virtual links)
• Support the Manager of Administration in the development, implementation and administration of a global travel program, including liaising with vendors and agencies to obtain competitive terms for corporate travel arrangements
• Stay current on...