Administrative Assistant & Office Coordinator

Job Summary

This position provides senior administrative and secretarial support to three Associate Deans: Associate Dean, Research & Partnerships; Associate Dean Graduate & Postdoctoral Studies; and Associate Dean, Faculty & Inclusion. Key responsibilities include schedule and calendar management, meeting and events coordination, and travel arrangement. The role oversees various administrative processes under the Associate Deans’ portfolios, including the administration of award programs and the planning of both recurring and special events. This position also serves as the office coordinator, managing office equipment and supplies and acting as the health and safety workplace representative. As the first point of contact at the Dean’s office front desk, the incumbent represents the Faculty of Science by welcoming visitors, responding to inquiries, and directing individuals as needed.

Organizational Status
Reports to the Senior Manager, Ac...